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Careers

At Sperry Van Ness Asset Management, Sales & Leasing we value hard work and make it our goal to always stay one step ahead of the competition. We hold ourselves to the highest level of integrity and ethics, and make it our policy to always put the client’s needs first. Our environment is friendly, fast-paced, and change is a constant. Due to the dynamic nature of our organization, new opportunities are constantly becoming available for those who rise to the challenge. If you are proactive, hard-working, and a motivated problem-solver, you will succeed in this unique organization. We offer competitive salary and benefits, including Dental, Medical, Life and 401k! To apply for one of our corporate positions please submit your resume and cover letter to Joan Goldbrunner.

Currenly, we have a position available for an Administrative Asistant/Broker Coordinator at our Irvine, CA location. Also available is a position for a seasoned, Portfolio Manager. See job descriptions below.

Job Description (Administrative Assistant/Broker Coordinator)

Sperry Van Ness is seeking an experienced support person for our expanding corporate office. This full time position involves administrative, research, and marketing activities. Qualified candidate must have database management skills, the ability to navigate with ease the online social media communities, be website savvy, and be good with numbers & proposal creation.

Applicant must have a minimum of 2-3 years experience in a high-pressure, deadline oriented environment as an administrative assistant and have exceptional communication skills and people skills.The position requires strong Microsoft Office skills, knowledge of Adobe Acrobat Professional and experience with CoStar, LoopNet, Smith Guide and AIR.

Photoshop experience and California Real Estate License, a plus.

Job Description (Portfolio Manager)

Sperry Van Ness is seeking a seasoned Commercial Real Estate Manager for our Irvine office having seven to ten years experience with emphasis on Retail and Flex centers. The candidate must have excellent communication skills and be strong in CAM’s , budgets & monthly reporting, with an understanding of the physical and financial aspects of the real estate. Knowledge of facilities and property management at a level normally acquired through completion of a Bachelor’s degree in business and/or CPM designation and must possess a current California Real Estate Sales Person or Broker License. Handling of Distressed Assets with expertise in Receiverships, a plus. Strong networking & Business Development skills required. Emphasis on rent collections and resident retention is essential. Responsible for the daily operation of properties. Manager must possess strong ability to pursue tenants and collect rents. Receive and review bids to ensure appropriate level of service at the most cost effective rates. Manager is responsible for duties such as completing lease paperwork, maintaining property records, preparing monthly reports, reviewing accounting data and processing work orders. Manager is also responsible for CAM estimates, reconciliations, tax billings, insurance billings and budgets. Manager should be knowledgeable of CC&R’s and lease administration. Manager is responsible to complete annual reconciliations and estimates inclusive of billings of common area maintenance charges and real estate taxes for each tenant, verifying exclusions, base year amounts, caps etc. Manager is responsible to ensures proper administration of leases, lease abstracts, amendments, and related correspondence during tenant occupancy; and computer entry of lease information to ensure correct rent roll data. Candidate must understand accounting reports, balance sheets, and other accounting statements, and must be able to understand tenant ledgers and general accounting ledgers. Yardi software experience, a plus.

Essential Job Functions

Rent and other billings collections: Manager must possess strong ability to pursue tenants and collect rents. When necessary, draft and properly deliver Pay or Quit notices, work with attorneys to complete Unlawful Detainer actions and other legal requirements.

Maintain properties in good order and condition: Manager must proactively maintain the real estate with proper inspections, coordinating and scheduling any necessary repairs and maintenance. Research various vendors to assess price and quality. Collect bids from contractors and prepare service contracts for ownership approval. Ensure proper insurance certificates are maintained from all vendors.

Resident Retention: Manager must establish and maintain tenant relationships. Answer tenant phone calls, letters and requests for information and repairs. Visit tenants, when on-site. Manager completes final walk-through of vacating tenants, prepares required forms and other necessary paperwork, obtains bids for repairs and completes repairs as required by ownership.

Negotiate maintenance contracts with vendors: Receive and review bids to ensure appropriate level of service at the most cost effective rates.

Administrative activities: Manager is responsible for duties such as completing lease paperwork, maintaining property records, preparing monthly reports, reviewing accounting data and processing work orders. Manager is also responsible for CAM estimates, reconciliations, tax billings, insurance billings and budgets. Manager should be knowledgeable of CC&R’s and lease administration.

Annual CAM Reconciliations: Manager is responsible to complete annual reconciliations and estimates inclusive of billings of common area maintenance charges and real estate taxes for each tenant, verifying exclusions, base year amounts, caps etc.

Rent Roll administration: Manager is responsible to ensures proper administration of leases, lease abstracts, amendments, and related correspondence during tenant occupancy; and computer entry of lease information to ensure correct rent roll data.

Accounting functions: Ensuring all accounting functions, such as accounts payable and accounts receivable are properly completed in an efficient manner. Candidate must understate accounting reports, balance sheets, and other accounting statements, and must be able to understand tenant ledgers and a general accounting ledgers.

Delinquency Reports: Notify clients regularly with delinquency updates. Pursue collections, bill late fees and provide recommendations for action to secure payment.

Qualifying Questions
1. Are you currently a CPM candidate or have a CPM designation?
2. Have you had seven to ten years of primary commercial retail management experience?
3. Have you written & completed yearly budgets & CAM’s?


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